How to End an Email: 137 Professional Sign-Offs You Should Use

You wrote a great email with the best opening lines, a clear email message, and a strong conclusion to leave a lasting impression.

You even found a creative way to add a call to action at the end of your email.

But then, when it’s time to sign off, you end up using the same closing line you always do.

Are you tired of ending your emails the same way every time, just like many others?

If so, you don’t need to worry about it anymore.

A good sign-off is just as important as the rest of your email. It’s a great way to build a connection, establish trust, and even encourage further engagement.

There are a variety of options available based on the situation. That’s why I’m here to share 137 different ways to sign off professionally.

Without dragging this out any further, let’s jump straight into the article and explore the best ways to close your emails with confidence.

What is an email sign-off and why does it matter?

An email sign-off, also called a closing line, is a phrase you use at the end of your email before your name. It serves as a polite and professional way to wrap up your message for the recipient. You can also consider it as part of your email signature.

You should use email sign-offs in almost every kind of email. They’re an important part of correspondence, and using an appropriate sign-off is considered good email etiquette.

The sign-off is important because it sets the tone for your communication and can help establish a positive relationship with the person you’re emailing. The right sign-off can reflect your personality, the level of formality, and the purpose of the email.

Studies show that most professional emails end with “Sincerely” or “Regards.” On the other hand, casual emails might use “Cheers” or “Take care.”

Choosing the right sign-off ensures that your message comes across as thoughtful and respectful. It also helps you build trust and maintain professionalism in your communications.

What to include in your email sign-off

Your email sign-off is the last thing the recipient will see, so it’s important to leave a good impression. Whether you’re sending a formal or casual email, here’s what to consider including:

1. Your name

Your full name should always be included, especially if you're sending a professional email. This lets the recipient know who the message is from. If you're sending a casual email to a colleague or someone you know well, using just your first name might be sufficient.

2. Your job title (if relevant)

If the email is work-related, like you are writing a cold email you should include your job title to provide context to your message. It shows your role within the company, like this:

• Stephen Spencer
  Content writer

3. Company name (if relevant)

If you're representing a company, it’s a good idea to include the company name. This can clarify your affiliation and help the recipient understand who you work for.

4. Contact information

In some cases, it's helpful to include additional contact information, such as your phone number or email address. Be sure to use a professional email address and follow the proper email structure. For example:

• Stephen Spencer
  Content writer
  XYZ Corp
  Phone: (123) 456-7890
  Email: [email protected]

5. Call to action (if needed)

If you want the recipient to take action, add a gentle reminder in your sign-off:

• "Looking forward to hearing from you."
• "Let me know if you need any further information."
• "Please don’t hesitate to reach out."

You can use the email writer by Fueon to help you write a professional email and adjust your call to action and sign-off properly, without any extra effort.

6. Professional sign-off for special occasions

Sometimes, you might need to acknowledge a special situation or offer best wishes, depending on the context of your email. For example:

• "Wishing you a wonderful weekend."
• "Hope to speak with you soon."
• "Have a great day ahead."

7. Social media links (optional)

If you think it’s appropriate, you can include links to your professional profiles like LinkedIn. This is useful if you're networking or sharing your work with someone.

Formal email sign-offs that work in any situation

In formal emails, the sign-off is just as important as the content. It shows respect and leaves a lasting impression on the reader. Formal sign-offs are usually used in professional or business settings, such as clients, colleagues, or superiors. 

Warm email sign-offs

These sign-offs are polite and professional but feel a little more personal, showing you value the relationship. Use them when you want to maintain a professional tone without being overly formal.

• Best regards
• Kind regards
• Warm regards
• All the best
• Wishing you well
• Cheers
• With best wishes
• Sincerely yours
• Have a great day
• Until next time
• Best wishes for your success
• Looking forward to hearing from you
• Be well
• Have a wonderful day
• Many thanks
• All the best to you
• Stay safe
• With gratitude

Creative email sign-offs

These sign-offs are a bit more casual but still maintain professionalism. Use them when you have an established relationship or want to add a personal touch to the communication.

• Stay awesome
• Until next time
• Wishing you the best
• Catch you later
• Keep shining
• Stay safe
• Enjoy your day
• See you soon
• With gratitude
• Take it easy
• Stay well
• Be well
• Talk soon
• Wishing you happiness
• Until we meet again
• Stay inspired
• Looking forward to hearing from you
• Keep up the great work

Professional email sign-offs

These sign-offs are the most formal and should be used when you need to maintain a strict level of professionalism. They are appropriate for emails with clients, supervisors, or when you want to keep the tone neutral and respectful.

• Warmest regards
• Respectfully
• With best regards
• Looking forward
• Yours truly
• All the best
• Thank you for your time
• Best regards always
• Wishing you well
• With gratitude
• In appreciation
• Yours sincerely
• Best wishes for success
• With respect
• Appreciatively
• In service
• Thank you for your attention
• With kindest regards
• Faithfully yours
• With thanks and regards

Complimentary email sign-offs

These sign-offs are a great way to express gratitude or appreciation in a formal context. Use them when you want to thank the recipient or show your appreciation for their time or help.

• Thank you for your time
• I appreciate your attention
• Gratefully
• With sincere thanks
• Thanks in advance
• Much appreciated
• With gratitude
• Thanks for your support
• Many thanks for your help
• Appreciate your cooperation
• With warm thanks
• Truly grateful
• Appreciatively
• With best regards
• Thanks again
• In gratitude
• With heartfelt thanks
• Much obliged
• Thanks for everything
• With all my thanks

When to use formal sign-offs

1. When you need to email clients or customers to maintain a good business relationship.
2. Messages to your boss, managers, or company executives.
3. For job applications, interview follow-ups, or sending a cover letter, you need formal sign-offs to maintain professionalism.
4. When you want to Introduce new business contacts or potential partners and build credibility.
5. For writing official requests, reports, or legal and business documents.
6. Academic or professional communication with professors or institutions.
7. Government or official correspondence that requires a respectful tone.

In addition to writing emails, we have a tool that helps you generate newsletters for engaging and informative communication, saving you time and effort.

Best informal email sign-offs for everyday conversations

Informal emails sign-off help your message feel warm without being too stiff. Informal sign-offs are best when you don’t need to be overly formal but still want to show respect and friendliness.

They work when you’re keeping things light, casual, and personal. They help you keep the tone relaxed while still showing that you care.

Friendly email sign-offs

When you want to keep things pleasant but not too formal, these sign-offs strike the perfect balance. They show that you care without feeling overly serious.

• Warmly
• Best wishes
• Take care
• Looking forward
• Stay safe
• Have a great day
• Talk soon
• Keep in touch
• All the best
• Have a wonderful day
• Wishing you well
• Cheers for now
• Until next time
• Be well
• Stay awesome
• Sending my best
• Enjoy your day
• Happy to connect
• See you soon
• With gratitude

Casual Sign-Offs

For emails between friends or colleagues you’re comfortable with, these sign-offs keep things laid-back and easygoing.

• Cheers to you
• Catch you later
• Until next time
• Talk soon
• Stay safe
• Peace out
• Best
• Later
• Have a good one
• See you soon
• Wishing you well
• All the best to you
• Be well
• Looking forward
• Have a great day
• Keep rocking
• Stay awesome
• Enjoy the rest of your day

Funny email sign-offs

If you’re looking to add a touch of humor, these playful sign-offs will bring a smile to the recipient’s face while keeping things lighthearted.

• May your inbox be ever in your favor
• Sending this before I overthink it
• Stay awesome (or at least pretend to)
• With questionable enthusiasm
• Professionally yours
• May your inbox be kind to you
• Hoping this email doesn't haunt your unread folder
• With the utmost respect and a slight caffeine dependency
• Warmest regards (fresh out of the microwave)
• Thanks in advance for pretending to read this
• Until we meet again… in another email thread
• Best regards, or whatever people say in emails
• Wishing you fewer emails and more coffee
• Signed, sealed, and sent with minimal effort
• May your next email be from someone more interesting
• Typing this sign-off like it’s my job (because it is)
• Sent from my overly cluttered inbox
• Wishing you unlimited undo send options
• With the professionalism of someone who didn’t proofread this
• Hope this finds you well (or at least not drowning in emails)
• Consider this email officially closed

When to use informal sign-offs

1. When you need to email friends or family, where a casual and friendly tone is suitable.Messages to close colleagues or teammates you have a friendly relationship with.
2. Quick check-ins or informal updates with people you know well.
3. Networking emails where you want to seem approachable but not too formal.
4. Replies to informal inquiries or messages.
5. Communicate with people you’ve met casually or on a personal level.

Note: For casual conversations, you can use the email name generator to create personalized and informal email names, perfect for light-hearted or friendly communication.

Final words

Choosing the right email sign-off may seem like a small detail, but it can have a big impact on how your message is perceived. Whether you’re sending a formal request, a friendly update, or a casual note, the right sign-off helps set the tone and keeps communication clear.

In professional emails, it's important to use sign-offs that match the formality of the situation. Steer clear of informal or confusing sign-offs and opt for ones that show respect and fit the context, ensuring your message ends on the right note.